House Committee

2018/19 House Committee Annual Report

To the Officers, Directors, and Members of the Scottish Rite Cathedral Association;

In 2018-19 the House Committee and Cathedral Board took a different look at managing and maintaining our building and grounds. Recognizing that our facility is no longer “brand new”, we focused our attention on identifying immediate improvement needs, on-going maintenance contracts and long-term systems replacement costs.  We looked at how the facility could better serve our fraternity and the need to update outdated technologies. We considered responsible and on-going maintenance plans as well as small and large-scale capital improvements that will be required in future years.

The following summarizes what we did in 2018-19:

  • Facility manager. We renewed our partnership with Hamilton Partners (HP) as our Facility Managers.  We took a detailed look at their contract and past performance and found their fees very reasonable, their performance exceptional and their relationship with our staff to be both friendly and professional.  The House Committee and Administration now meet with the HP team on a regular basis.

 

  • Site Maintenance.  In additional to regular landscaping maintenance, our site maintenance plans included the following:
    • We changed our landscape maintenance contractor to improve performance and reduce cost. We will closely monitor performance.
    • We did not seal our parking lot this past year. Additional maintenance is scheduled to be done in the fall of 2019.
    • Deteriorating concrete pavers in our walks and parking spaces will be repaired in the spring / summer of 2019.
    • Additional landscaping improvements have been deferred into 2020.
  • Building Maintenance.  Very few significant building repair or maintenance projects were required in 2019.  Within the building, our focus was on identifying improvements needed for updating our security and audio/visual systems.  In-depth studies were made on these systems and plans for improvements are scheduled in 2019.
  • Future Large-Scale Improvements. The following improvement needs were identified and scheduled to be completed within the next three years:
    • Security system improvements. Proposals have been received and improvements are scheduled to be completed in the summer of 2019.
    • Audio/Visual improvements. Improvements to our A/V systems will be made in multiple phases over the next 3-5 years, depending on fraternal needs and equipment longevity.  The first phase of work is planned for the 2019-20 fiscal year.
    • Patio slab repair. Multiple options are now being studied and priced to repair the concrete patio within the 2019-20 fiscal year.
    • Patio wall repair. Proposals have been received to repair the patio wall and cap stones.  This work will be coordinated with the concrete slab repair.
    • Parking lot resurfacing. The parking lot asphalt surface is planned to be redone in 2022.
    • Grand Hall and Lodge Room repainting. Planned for 2022-23.
  • Long -Term Budgeting. The House Committee and Board agreed that the SRCA should begin allocating monies to a Future Replacement Fund to address long-term and higher-cost items.  While some of these expenses are anticipated to be several years from now, designating funds for the work now and every year will lessen the financial impact on the larger cost items.  The budgets for future work include:
    • Parking lot resurfacing
    • Grand Hall and Lodge repainting
    • Roofing repairs and replacement
    • HVAC equipment repairs and replacement
    • Carpet replacement
    • Technology upgrades
    • Landscape improvements

Brethren, our facilities are healthy with relatively few issues.  We believe our approach that focuses on responsible maintenance, regular improvements and long-term budgeting for our facilities will help our building and grounds serve us well for many years to come, and the Valley of Chicago will continue to be the envy of the Northern Jurisdiction.    

Thank you to all who have given your time to help preserve and improve our wonderful facilities.

Brethren, our facilities are healthy with relatively few issues.  We believe our approach that focuses on responsible maintenance, regular improvements and long-term budgeting for our facilities will help our building and grounds serve us well for many years to come, and the Valley of Chicago will continue to be the envy of the Northern Jurisdiction.    

Thank you to all who have given your time to help preserve and improve our wonderful facilities.

Fraternally,

Michael W. Behm

House Committee Chairman